PERMANENT_AO IV_OSEC-DSWDB-ADOF4-5-2025_NRLMB_DSWD CO

Place of Assignment DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City Place of Examination and Interview DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City ADMINISTRATIVE OFFICER IV Item Number: OSEC-DSWDB-ADOF4-5-2025 Compensation: SG 15 (Php 40,208.00) CSC-PRESCRIBED QUALIFICATION STANDARDS Education: Bachelor's degree relevant to the job Training: Four (4) hours of relevant training Experience: One (1) year of relevant experience Eligibility: Career Service (Professional)/Second Level Eligibility PREFERRED QUALIFICATION STANDARDS Education: Bachelor’s Degree preferably in Engineering, Management, Business/Public Administration or any other related courses Training: Eight (8) hours of relevant training including 4 hours of supervisory training Experience: At least two (2) years of relevant experience including 1 year of management related to warehouse, logistics, production, financial and quality control standard setting, as well as working knowledge of donation facilitation/processing/monitoring and volunteers’ assistance. Eligibility: Career Service (Professional)/Second Level Eligibility Additional Requirements Above average knowledge on use of MS Office Excellent analytical thinking and on the spot problem-solving Knowledge on operations/production management Knowledge in Warehouse and Inventory Management With high level of written and oral communications skills Able to work harmoniously, competently and effectively even under pressure Job Description Under general supervision, performs supervisory, technical, and support functions of the Logistics Management Division (LMD) and does other related work. Functions and Responsibilities Acts as the unit head of the Mechanized Production Unit Provides technical support to the Production Management Section (PMS) Implementation of daily FFP production according to the production plan via the Mechanized Production System (MPS) Supervises the preparation of material requisitions for raw materials, indirect materials and supplies/materials, non-disposable PPEs, as well as mechanized production materials issued to the workforce Supervises the preparation and set up production workstations, prepositions goods/items, and performs inventory taking of raw materials used and identified as damage or defective Supervises and ensures the correct distribution, collection and accounting of all supplies/materials, non-disposable PPEs, and other materials issued to workforce including raw materials left in the production area Supervises the maintenance and ensures the accuracy of records of inter warehouse releases/transfers of mechanized FFP production, raw materials, indirect materials; and ensures that records are up to date at all times Double-checks all daily reports before submission to the section head Develops and implements standards/criteria for mechanized production of FFPs as well as other PMS activities such as manual FFP production, rice vacuum packing, rice reconditioning/milling Performs other tasks as may be required from time to time Job Outputs Communications and reports related to the functions of the Logistics Management Division and Production Management Section Weekly, Monthly, Quarterly and Annual Reports regarding Mechanized FFP Production Output, Material Usage and Production Cost Report, Material Requisitions and Inventories, Rice Vacuum Packing Machine/Milling Machine Performance and others Concept Notes and Activity/Project Proposals Other Administrative Reports CRITERIA FOR EVALUATION Education: 25% Training: 10% Experience: 25% IQT: 10% Technical Exam: 15% Interview: 10% Performance Review: 5% Total : 100% Initial Shortlisting Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE). Final Shortlisting Top five (5) highest rating but overall rating should not be less than 80%. APPLY NOW Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 27, 2025 by accessing this link: 1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void. 2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet . You may download these forms through this link: 3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted. 4. Photocopy of relevant Training/Seminar Certificates . 5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office. 6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable). 7. Copies of Appropriate Eligibility: 8. Performance Rating in the last rating period or its equivalent, as may be applicable. Note: (i) For those applicants from the public sector vying for promotion, a performance rating is required. (ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF). (iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. Reminders In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email. Step-by-Step Guide in Applying for DSWD Job Vacancies All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. DATA PRIVACY POLICY All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule. #J-18808-Ljbffr