Executive Assistant

Há 2 dias

Buenos Aires, Brasil DataMap Tempo inteiro
Overview

Join to apply for the Executive Assistant role at DataMap .

At DataMap.ai, we lead cutting-edge enterprise technology transformations for some of the world's largest companies, including Google. Our CEO drives growth, strategy, and execution across the organization — operating at a relentless pace and engaging with high-profile clients, investors, and partners globally. As our operations expand, we are introducing a new Executive Assistant function to enhance efficiency, streamline executive operations, and provide both business and personal support at the highest level.

If you thrive in fast-paced, high-impact environments, are highly organized, adaptable, and proactive — and want to work in the inner circle of a company on a rocket-growth trajectory — this role offers a rare opportunity to shape executive support at DataMap while growing into a true strategic partner to the CEO.

Key Responsibilities
  • Calendar & Scheduling Management – Control and optimize the CEO's time, prioritizing high-value opportunities and anticipating conflicts before they arise.
  • Communication & Correspondence – Draft and manage emails, screen calls, and maintain seamless communication with clients, investors, and internal teams.
  • Meeting Preparation & Follow-Up – Compile materials, prepare strategic briefs, capture key decisions, and track commitments to completion.
  • Travel & Logistics Coordination – Plan and manage complex travel itineraries across multiple time zones with zero downtime.
  • Task & Workflow Organization – Track top priorities, manage deadlines, and ensure follow-through on all high-impact initiatives.
  • Complete Assigned Tasks – Execute deliverables such as drafting documents, building PowerPoint presentations, creating spreadsheets, and preparing reports.
  • Sales Support – Assist the sales team in progressing deals, following up with prospects, and preparing client-facing materials.
  • Subject Matter Engagement – Learn and understand key business topics to effectively attend and contribute to meetings on behalf of the CEO.
  • Confidentiality & Discretion – Handle sensitive business and personal matters with complete professionalism and loyalty.
  • Execution Oversight – Act as a second set of eyes and ears for the CEO, ensuring operational excellence in every detail.
  • Personal Assistance – Coordinate personal commitments, manage household logistics, and handle occasional errands to protect the CEO's focus.
Growth & Career Advancement
  • Senior Executive Assistant – Managing strategic initiatives, investor relations, and cross-functional projects.
  • Chief of Staff – Leading executive operations, company-wide initiatives, and strategic planning at scale.
Qualifications
  • Highly organized with exceptional attention to detail.
  • Proactive, anticipatory mindset — able to stay three steps ahead.
  • Strong written and verbal communication skills.
  • Tech-fluent with Microsoft 365, Google Suite, and productivity tools; comfortable leveraging AI-assisted workflows.
  • Able to thrive under pressure in a fast-moving environment.
  • Absolute commitment to confidentiality and discretion.
Why Apply
  • Work directly with the CEO and gain exposure to top-level strategy, billion-dollar clients, and high-stakes decision-making.
  • Define a new executive function that will have a lasting impact on the company's growth.
  • Develop elite executive and personal assistant skills at the highest level.
  • Join a fast-growing, innovative company that values speed, precision, and strategic thinking.
Job Details
  • Seniority level : Mid-Senior level
  • Employment type : Full-time
  • Job function : Administrative
  • Industries : Business Consulting and Services
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