Executive Assistant Ii

Há 5 dias

Curitiba, Paraná, Brasil Hexion Inc. Tempo inteiro
Company Overview
Position Overview
Advise the Business Vice President and, as required, the Latin America Board, complying with all rules, internal and external procedures, as well as complying with HEXION's policies.
Job Responsibilities
Advising and providing administrative support (control and organization of agendas, assistance in preparing board communications, carrying out translations, feeding the Share Point database and managing expiration dates, renewal and updating of documents, among others.)
Support the VP and the Board in preparing presentations, adapting the format to Hexion's standard.
Participate in business team meetings, preparing minutes and helping to control actions.
Update business market indicators for global meetings.
Plan, organize and execute internal and external events, related to the board: Managing the reception and support of visitors, both from Hexion (from other countries), and from other organizations, among others.
Plan, coordinate and support all national and international travel processes, accommodation, transport and documentation for employees and national and international visitors.
Check travel expense reports.
Acting in the control of contracts for support providers and administrative services of the Vice-presidency, Board of Directors and other departments involved.
Carry out control and payments of Invoices from the board.
Execute and track shipments by courier (FedEx).
Documenting and distributing traffic violations for cars in the Hexion fleet and providing fleet data for insurance renewals.
Feed Share Point database and manage document validity, renewal and update periods.
Minimum Qualifications
**Mandatory**:
University degree in Executive Secretariat,Business or related areas.
At least 4 years of experience in administrative functions with senior management
Advanced English
Office Package (Word, Excel, Power Point)
Good written and verbal communication
Good knowledge of financial control
Negotiation skills
**Desirable**:
Postgraduate
Spanish intermediary
Knowledge of SAP
Other
If currently an employee of the Company, you must have current satisfactory work performance and in most cases, have been in your current role for 18 months.

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