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Executive Assistant

4 meses atrás

São Paulo, Brasil Sur Tempo inteiro

Our client is looking for an experienced Executive Assistant to perform a variety of administrative tasks and support for their company’s founders. Responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency and success of their business by providing personalized and timely support to the founders.

Responsibilities
  • Schedule meetings and appointments.
  • Coordinate personal and business travel arrangements and compose detailed itineraries.
  • Draft and edit documents, including correspondence, reports, and presentations.
  • Process expense reports and maintain databases.
  • Conduct industry-related research and spearhead special projects.
  • Assist with personal and special projects as needed.
  • Observing best business practices and etiquette.
  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner 
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence

Requirements

  • Experience managing multiple and changing demands, details, and deadlines.
  • Excellent written and verbal communication skills.
  • Ability to do self-directed work independently.
  • Strong technical skills or ability to learn quickly.
  • Proficiency in Google Docs and/or Microsoft Office.
  • Must have a fun and outgoing personality.
  • Experience working in the automotive industry is a huge plus.

Benefits

Position: Executive Assistant

Salary Range: $1000 - $1500 USD + 13 month salary

Working Hours: Monday - Friday, 9 AM to 5 PM EST

Payment Frequency: Monthly

Type of Contract: Independent Contractor

Only CVs in English will be considered to participate in the process.