Receptionist / Administrative Assistant

Há 24 horas

São Paulo, Estado de São Paulo, Brasil Jefferies Tempo inteiro

Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.


Position Overview:

We are seeking a proactive and organized Receptionist / Administrative Assistant to join our São Paulo office. This role is essential to ensuring smooth day-to-day operations and providing support to the local investment banking team. The ideal candidate will be a reliable point of contact for office-related matters and will contribute to a welcoming and efficient workplace environment.


Key Responsibilities:


Reception Duties:

  • Greet and assist visitors and employees in a professional and friendly manner.
  • Manage incoming calls and correspondence.
  • Coordinate meeting room bookings and ensure readiness for meetings.

Administrative Support:

  • Provide general administrative assistance to the investment banking team.
  • Assist with scheduling, document preparation, and other clerical tasks.
  • Support onboarding of new hires, including equipment setup and coordination of onboarding materials.

Office Management:

  • Order and maintain inventory of office supplies, including binding and stationery.
  • Act as a liaison with building management and facilities teams for office-related issues.
  • Ensure the office environment is clean, organized, and well-maintained.

Qualifications:

  • Previous experience in a receptionist or administrative support role preferred.
  • Strong organizational and multitasking skills.
  • Excellent communication skills in Portuguese & English.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to work independently and collaboratively in a fast-paced environment.
  • This is an in-office role, with a requirement to be onsite five days per week.

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