Project Coordinator/Project Manager

2 semanas atrás

Rio de Janeiro, Rio de Janeiro, Brasil beBeeProfessional Tempo inteiro US$18.000
Job Summary

We are seeking an experienced professional to support our CEO and COO in coordinating projects and priorities. The ideal candidate will have strong project management and team coordination skills, experience managing marketing and sales projects, and a self-starter mindset.

Key Responsibilities
  • Coordinate projects and priorities for the CEO and COO, ensuring seamless communication and timely delivery.
  • Prepare project status updates and materials for daily communication between the CEO and COO.
  • Manage the CEO's project timelines and ensure that nothing falls through the cracks.
  • Own the CEO's calendar coordination using systematic scheduling frameworks.
  • Anticipate project needs for the CEO before meetings and important calls.
  • Review meeting notes, extract action items, and distribute them to project teams.
  • Prepare project agendas for internal meetings and ensure weekly team calls stay on track.
  • Create weekly project status reports following SOPs and compile monthly project reporting.
  • Coordinate project deliverables between design and development teams.
  • Track project progress and ensure timely completion.
  • Manage social media content projects using internal tools.
  • Coordinate graphic creation projects with the design team, manage approval workflow, and schedule content publication.
  • Oversee follow-up projects, meeting research coordination, and email campaign management.
  • Support client relationship projects and lead nurturing initiatives.
  • Identify and manage process improvement initiatives when capacity allows.
  • Coordinate administrative projects to keep operations running smoothly.
  • Research and manage optimization opportunities and workflow improvements.
Requirements
  • 3+ years of experience in project coordination or project management roles.
  • Required Tools: ClickUp, HubSpot, Fireflies.ai, Slack, Google Meet.
  • Strong project management and team coordination skills.
  • Experience managing marketing and sales projects.
  • Self-starter mindset: identify and initiate valuable projects when capacity allows.
  • Proactive coordination: anticipate project needs rather than wait to be told.
  • Systems-oriented: create project workflows that ensure nothing is missed.
Success Metrics
  • The CEO feels completely supported with seamless project coordination.
  • All projects run smoothly with proper planning and follow-through.
  • Marketing projects flow seamlessly from creation to completion.
  • Project reports provide clear visibility into progress and outcomes.
  • Operations run without constant project oversight.
Compensation

$1,500/month + performance bonuses based on project delivery excellence.

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