Professional Support Specialist

Há 6 dias

São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$47.000 - R$82.378

We are seeking a detail-oriented and organized Professional Support Specialist to serve as the company's first point of contact.

This individual will play a key role in customer service, supporting administrative departments, and facilitating internal and external communication, always with professionalism and cordiality.

In addition to these responsibilities, the selected candidate will be responsible for providing direct support to senior executives, working on strategic and high-level tasks with discretion, agility, and a sense of priority.

  • Welcome visitors and employees, ensuring professional and welcoming service;
  • Answer, filter and direct telephone calls and correspondence in Portuguese and English;
  • Manage the meeting agenda, preparing rooms and support materials;
  • Support the scheduling of travel, accommodation and corporate transportation;
  • Organize documents, correspondence and deliveries;
  • Provide support in administrative and operational demands of the office;
  • Assist the executive team with routine tasks as needed;
  • Evaluate and improve the organization and smooth operation of the reception and common areas.

Responsibilities:

  • Schedule appointments and manage calendars;
  • Prepare meeting minutes and follow up on action items;
  • Coordinate travel arrangements and itineraries;
  • Process and track expenses and invoices;
  • Maintain confidentiality and handle sensitive information with discretion;
  • Develop and maintain effective relationships with colleagues, vendors, and clients;
  • Participate in special projects and initiatives as needed.

Requirements:

  • Completed high school education (Secretary or related areas will be considered an advantage);
  • Previous experience in customer service, reception or administrative functions;
  • Fluency in Portuguese and English (Spanish is a plus);
  • Excellent verbal and written communication;
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook);
  • Organization, proactivity and attention to detail;
  • Friendly, discreet profile with good professional posture;
  • Availability to work from 10:30 am to 8:18 pm, with flexibility for any special needs.

Differentials:

  • Experience in international corporate environments;
  • Knowledge in corporate travel management and executive service.

Benefits:

  • Competitive salary + performance bonus;
  • Transportation Voucher;
  • Meal Voucher;
  • Health and Dental Plan;
  • Life insurance;
  • Access to Wellhub (Gympass);
  • Opportunities for growth and training;
  • Free English classes.

Others:

  • Next Security is a leading provider of fire alarm solutions with 13 years of experience and strong international presence.

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