Administrative Manager

About this role

• This is a management position that requires strong analytical and leadership skills to effectively manage the College of Engineering and Architecture's (CEA) operating budget, personnel analysis, and other financial activities.

Responsibilities:

1. Analyze internal processes to identify areas for improvement and recommend changes to enhance operations.
2. Review, process, and/or approve personnel and budget transactions of CEA departments to ensure compliance with all applicable policies and procedures.
3. Establish standards, policies, and procedures to maintain office files and general administrative management.
4. Analyze past revenues and expenditures, program requirements, and coordinate staff recommendations and management directives to aid in developing budget requests and supporting documentation.
5. Participate in budget preparation for CEA.
6. Review and approve personnel recommendations, purchase orders, contracts, service requests, and other administrative documents to ensure compliance with University administrators College and University policies, procedures, and manuals.
7. Consult with departments and/or coordinate the preparation of operating budgets based on actual performance, previous budget figures, estimated revenue, expense reports, and other factors.
8. Compare departmental expenditures with budget allocations to analyze budgets and recommend approval or disapproval to management; consult with departments regarding budget analysis, financial reports, reconciliations, irregular and unusual transactions, and problem resolutions.
9. Confer with department heads and directors with respect to budgetary controls; monitor revenue and expense accounts to identify problem accounts; research, compile, and update budgetary and forecast data for various financial reports.
10. Compile data for the preparation of various reports of research grant/contract activities involving moderately complex statistical compilations and thorough understanding of departmental policies and procedures;
11. Evaluate and review grant proposal documents for possible additional funding sources required.
12. Initiate and manage all personnel transactions (faculty, staff, and students) via Workday to include management of the recruitment, onboarding, and student selection process and support of the faculty hiring process.
13. Perform other duties as assigned.

About you

• Considerable knowledge of administrative practices and procedures, budgeting, purchasing, and statistical analysis.
• Ability to maintain the confidentiality of information.
• Skilled in the operations of computers, related to software applications (MS Word, Excel, PowerPoint, Access), and standard office equipment;
• Working knowledge of Workday, Financials, and eProcurement systems.
• Knowledge of analytical budgetary accounting and budgeting cycle and process.
• Ability to prepare comprehensive complex financial and budget reports and to formulate comprehensive budget planning processes.
• Exhibit competence in both oral and written English to communicate in a clear and concise manner and the ability to establish and maintain effective and collegial work relationships with faculty, staff, students, and external partners.
• Ability to plan, organize, coordinate, and supervise the work of others, as required.
• Ability to devise solutions to administrative problems.
• Ability to establish and maintain effective and harmonious relations with students, faculty, staff, University officials, and the general public.

We offer a competitive salary, 403(b) with company match, comprehensive medical, dental, and vision insurance, plus mental health support, PTO, paid holidays, flexible work arrangements, ongoing training, tuition reimbursement, and career advancement paths, wellness programs, commuter benefits, and a vibrant company culture.

Contact Information:

Please see our website for contact information.