Administrative Assistant

1 semana atrás

Sao Paulo, Brasil ABS Consulting Tempo inteiro

Administrative assistant duties and responsibilities include providing administrative support and clerical support, including assistance to department staff as it pertains to client billing functions within the department.

**What You Will Do**:

- Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
- Ensures proper billing processes are followed, and accurate records are kept of department activities.
- Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
- Information verification (e.g., ensure accuracy of billing information, negotiated terms, purchase orders, client AP contacts) for complete invoice data entry.
- Monitoring customer accounts (e.g., ensure payments made on time, report on overdue accounts, etc.).
- Managing & Resolving billing discrepancies (e.g., investigate and resolve billing & invoicing errors, recommend process improvements to avoid future errors, etc.).
- May include collections activities.
- Utilizes various systems for tasks such as accounts receivable tracking, billing and record keeping. Including a proprietary scheduling & billing system, Oracle, and client AP processing platforms.

**What You Will Need**:
Education and Experience
- High School diploma or equivalent.
- 0‒2 years of previous related experience.
- English will be a differential

Knowledge, Skills, and Abilities
- Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
- Basic MS Office experience and spreadsheet creation (Excel).
- Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
- Excellent arithmetic abilities.
- Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
- Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.

**Reporting Relationships**:
Reports directly to a Surveyor III, Senior In Charge.

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