Administrative Assistant

Sinergia Animal is committed to creating a diverse and inclusive environment and strongly encourages people from minoritized groups to apply. We strive to make our organization a place where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. Together, we can work towards a more compassionate world for all beings.

Terms of Employment: Full Time | 40 hours per week;

Reports to: People and Operations Director

Location: São Paulo - Brazil

Language requirement: Fluent Portuguese and English.

About Sinergia Animal

Rated as one of the world's most effective animal protection organizations by Animal Charity Evaluators, Sinergia Animal is an international campaigning organization working in countries in the Global South (specifically Latin America and Southeast Asia) to reduce animal suffering and promote more compassionate food choices.

We use negotiations, investigations, peaceful direct actions, and innovative campaigning methods to expose the suffering of farmed animals and to help build a world in which no animals are exploited for food.

About the position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide essential financial and administrative support, ensuring smooth daily operations. Your responsibilities will include expense tracking, payment processing, and supporting the Executive Director's schedule and activities.

Responsibilities

Your responsibilities include but are not limited to:

• Managing expense control and classification of payments for the organization.
• Processing payments for salaries, taxes, and accounting-related matters in Brazil and other payments for the organization internationally.
• Coordinating purchases of flights, hotel bookings, and other travel arrangements for the team.
• Maintaining contact with the accounting firm to ensure compliance with financial processes.
• Assisting with monthly expense reports, receipts, and financial documentation.
• Providing administrative support to the Executive Director, including scheduling and managing appointments.
• Ensuring accuracy and timeliness in financial and administrative tasks.

Requirements

The ideal candidate will possess most, if not all, of the following qualities, skills, and characteristics:

• Strong organizational skills and attention to detail.
• Experience in administrative and financial support roles.
• Ability to manage payments, invoices, and financial records with accuracy.
• Strong communication skills and the ability to liaise with external partners.
• Ability to work independently and manage multiple tasks efficiently.
• Commitment to the mission and values of the organization.

Benefits at Sinergia Animal

Joining Sinergia Animal means becoming part of a mission-driven NGO dedicated to creating meaningful impact. We value our team and offer a range of benefits to support your well-being, growth, and work-life balance:

Make an Impact: Work with a passionate team driving positive change for animals, people, and the planet.

26 Days of Paid Vacation: Enjoy more time to rest, recharge, and pursue personal interests.

Food Allowance: Support for your daily meals to keep you energized.

Health Insurance: Comprehensive coverage to take care of you when you need it most.

Professional Development Allowance: An annual budget for courses, training, and skill-building opportunities.

Ollie Mental Health Support: Access to expert-led mental health resources to prioritize your well-being.

At Sinergia Animal, we believe in fostering a collaborative and supportive work environment where you can thrive while making a difference.

Once your application has been reviewed, we will email you further details on its status. If you are moving forward in the process, here's what to expect (*):

1. First Interview: Video call with our People Department
2. Work Simulation assignment: Completed remotely
3. Final Interview: Video call with the direct supervisor

(*) We will notify you in advance of any changes or additional steps.

Please note that the position will remain open until the process is fully concluded.