Executive Assistant

Há 3 dias

Brasília, Distrito Federal, Brasil OpsArmy Careers Tempo inteiro

Role Details

  • Full-time, Monday–Friday (EST)
  • Fully remote, must be EST-aligned
  • Core weekday coverage with rare, time-sensitive off-hours support

About The Role
This is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. The Founder has a demanding, high-standard working style shaped by experience at top-tier investment firms communication is fast, expectations are high, and professionalism is non-negotiable.

This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into
broader operations and project management
as the firm scales. This is
not
a junior or task-only EA role. The ideal candidate operates with strong judgment, sharp intuition, and minimal direction.

What Were Looking For
Must-Haves

  • Native or near-native English fluency (written and spoken)
  • Strong professional polish and excellent business judgment
  • Ability to move quickly and operate comfortably in ambiguity
  • Experience supporting senior executives, founders, or investors
  • Calm under pressure; proactive and anticipatory by nature

Nice-to-Haves

  • Background in finance, private equity, venture capital, fintech, or professional services
  • Exposure to investor relations or limited partner communications
  • Comfortable working with external vendors and advisors
  • Interest in growing beyond a traditional EA role

Key Responsibilities
Executive Support

  • Own inbox management, including high-judgment filtering and drafting
  • Manage complex calendars across investors, partners, advisors, and counterparties
  • Coordinate meetings across multiple time zones
  • Handle travel, accommodations, and logistics
  • Serve as a polished, external-facing representative of the firm

Communication & Stakeholder Management

  • Draft and manage professional correspondence with:

  • High-net-worth individuals

  • Investment partners

  • Advisors and external counterparties

  • Ensure all communication is precise, thoughtful, and human

Personal Assistance

  • Provide light personal administrative support (appointments, reservations, logistics)
  • Seamlessly integrate personal and professional scheduling

Growth & Expanded Scope
As trust and context build, this role may expand to include:

  • Operational support and process documentation
  • Coordination with fund administrators, finance teams, and advisors
  • Support for investor meetings, events, and materials
  • Light project management (PR coordination, internal workflows)
  • Acting as an execution partner to internal operations leadership

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