Administrative Assistant Operations

Do you enjoy creating and shaping Pressure Pumping solutions?

Do you enjoy leading a team that provides a high-quality service for our customers?

Join our dynamic team

We are the leader in well construction and production. Our innovative physical and digital solutions improve efficiency, production and maximize reservoir value. Our team creates the designs based on the well properties. We guarantee that our operations stay stable and robust during the life of the well.

Partner with the best

As an Administrative Assistant, you will be Responsible for general office duties which include some or all the following: mail room and/or reception responsibilities, receiving, sorting, distributing and/or collecting both incoming and outgoing mail, correspondence, and/or small packages for a facility. Answers and routes incoming calls on a switchboard for a facility. May assist caller with general questions. May order general office supplies or function specific supplies. Handles special projects, as assigned.

As an Administrative Assistant, you will be responsible for:

• Follow the policies and procedures determined by the company, ensuring compliance with legal requirements.

• Actively participate in the achievement of the contractual Objectives and Goals, stipulated by the company for the product line.

• Meet legal requirements and programs.

• To ensure the correct development of its activities, keeping within the policies, procedures and objectives of Baker Hughes, preserving the good image of the Company before the Client and Society.

• Generate and monitor requests for embarkation/disembarkation of personnel and material using the customer's system.

• Responsible for controlling and requesting ASO (Occupational Health Certificate) for Pressure Pumping employees and other actions with the Medical Sector.

• Control and monitor the PPE (Personal Protective Equipment) delivery records of Pressure Pumping employees.

• Assist, if necessary, in the controls related to radioprotection processes.

• Monitor, measure, and follow up on waste removals if necessary.

• Schedule the embarkation and disembarkation of employees whenever requested by the person responsible for the operation.

• Responsible for the logistics of booking and issuing air tickets and accommodation.

• Responsible for scheduling transportation.

• Responsible for controlling the cost of the use of speedboats and air tickets taken for embarkation / disembarkation of personnel and material.

• Keep the Vessel Records and Occurrences Book (LRO) updated with the Baker Hughes network.

• Support the preparation of the shipment calendar, specifying replacements and shipments of employees, according to alignment with those responsible for the process

• Send the boarding schedule to the professionals involved and other necessary employees.

• Provide administrative support to the operation team, whenever requested. 

• Control and keep updated all documentation necessary for registration in SISPAT (Petrobras system).

• Forward to Petrobras, whenever it is updated, the Occupational Health Certificate (ASO) and contractual training, in order to meet the customer's safety standards.

• Know and enforce HSE (health, safety and environment) policy and customer requirements.

• Immediately report accidents or non-standard practices and their conditions to the direct supervisor.

• Responsible for the control of training and requirements related to safety, health and environment, as well as the control of applicable normative and contractual training.

• Know, understand, and comply with the job description, roles, and responsibilities within the organization.

Fuel your passion

To be successful in this role you will: 

• Complete high school (preferred)

• Knowledge about SAP  (preferred)

• Graduated in administration or related areas is desirable.

• Be of an analytical mindset with a proven ability to resolve problems and identify solutions

• Be fluent in English (preferable) and Portuguese and excellent all-round communication skills

Location: Macae

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too.

This role is working with our customer on-site in locations across the region. When onsite, you will have the flexibility to work in line with customer working patterns.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities

• Comprehensive private medical care options

• Safety net of life insurance and disability programs

• Tailored financial programs

• Additional elected or voluntary benefits

About Us

With operations in over 120 countries, we provide better solutions for our customers and richer opportunities for our people. As a leading partner to the energy industry, we're committed to achieving net-zero carbon emissions by 2050 and we're always looking for the right people to help us get there. People who are as passionate as we are about making energy safer, cleaner and more efficient.

Join Us

Are you seeking an opportunity to make a real difference in a company with a global reach and exciting services and clients? Come join us and grow with a team of people who will energize and inspire you

Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law