Administrative Support Specialist

Há 4 dias


Belém, Brasil Bebeeproject Tempo inteiro

Operations Associate Job DescriptionWe're seeking a detail-oriented Operations Associate to join our global team.This role is ideal for those with experience as a Project Coordinator, Admin Support, or Junior Project Manager.The successful candidate will provide administrative support, manage sales records, and ensure client data accuracy in HubSpot and other systems.Job Summary:We are looking for an Operations Associate to assist with scheduling meetings, preparing reports, and maintaining sales records.The ideal candidate will have experience in sales administration or operations support.Able to work independently while collaborating in a team environment.Main Responsibilities:Team Support: Assist with scheduling meetings, preparing reports, and maintaining sales records.CRM & Data Management: Ensure client records in HubSpot and other systems are always updated and accurate.Cross-Department Coordination: Work with Sales, Marketing, and Operations to ensure smooth communication and workflow.Audits & Compliance: Perform daily audits to maintain process adherence and data integrity.Client Interaction: Respond to client inquiries professionally and escalate when necessary.Reporting & KPIs: Track key metrics, generate reports, and provide data-driven insights.Presentation & Proposal Support: Help create sales materials for client meetings.Administrative Assistance: Provide ad-hoc support to ensure operational efficiency.Required Skills and Qualifications:Fluent English (written & spoken) with strong communication skills.Extreme attention to detail – accuracy in SOP's, reporting, and documentation.Strong organizational skills – able to manage multiple priorities and meet deadlines.Adaptability & flexibility – comfortable in a growing, evolving company.A problem-solving mindset with a passion for continuous improvement.What We Offer:This is an exciting opportunity to join a dynamic team and contribute to the growth of our organization.If you are a motivated and detail-oriented individual who thrives in a fast-paced environment, we encourage you to apply.



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