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Workplace Experience, Office Coordinator
4 meses atrás
Workplace Experience, Office Coordinator
Who We Are
In 2021, Poatek was acquired by WillowTree, an award-winning digital product consultancy recognized as one of the fastest growing and best places to work in the United States. Now a, with offices across the globe, we continue to partner with the world’s leading brands, such as Capital One, HBO, PepsiCo, Domino’s and more, to design, build, and transform their digital products and strategies. We’re looking to grow our Poatek offices in Brazil with top talent excited to collaborate with team members across the globe to deliver innovative solutions for our clients.
Location and Flexibility
With offices around the globe, our team experience an international environment while working in a horizontal organization filled with autonomy, freedom, and lots of challenges. This role requires the ability to work on-site from our São Paulo - SP office throughout the week based on team needs. Our culture is designed to foster in-person innovation, collaboration, and connection with team members local and visiting from other global offices.
The Opportunity
The Office Coordinator is an engaging role with endless opportunities to impact our teams, clients, and company through your attention to detail and creative execution. You’ll be responsible for supporting our Sao Paulo Office. With minimal oversight, you’ll help drive administrative functions and make things happen
Responsibilities
Be instrumental in supporting admin and office operations in Sao Paulo and providing an excellent experience for team members and visitorsWork independently and interdependently with our global office & facilities team on shifting prioritiesManage facilities contracts like office maintenance, cleaning and othersAssist in managing office events including client visits and happy hoursCoordinate tasks related to planning and executing new hire onboarding e.g. setting up new desks, sending out welcome giftCoordinate the logistics for new office setups and team movesProvide front desk coverage as needed, including updating our delivery and visitor intake information systemsHelp track and resolve work orders and facilities requestsFoster our project teams’ success by offering support as neededSubmit monthly expense reports tracking purchases for the Charlottesville officeQualifications
3+ years of administrative or office operations experience Proactive, helpful, can-do attitude. You get a kick out of taking care of things the right way the first time.Organized with great time management skills and an ability to quickly adjust with ever-changing prioritiesIndependent and creative thinker who can get things doneGreat communicator and writerExceptional organizational skills. You are one of those people who says, "I'll take care of it" and everybody knows that you will.Enjoy promoting a positive company cultureAble to switch between sitting at a computer and walking, bending, reaching, and lifting items up to 50 pounds. Proficient in communicating and writing in EnglishBonus Points
Knowledge of facilities-related issues and ability to work with contractors getting them resolved. Knowledge of G-SuiteWhy Poatek/ WillowTree?
In addition to being part of an international and innovative consultancy company, you will have:
Flexible hours and autonomyWork with cutting edge technologiesPartner with global and relevant brands in the marketCollaborative team and learning ecosystemCareer development plan & growthInternational travel opportunities (optional)Some of our benefits:
Health and dental planLife insuranceMonthly voucher for meals, culture, education, health and mobilityChild care assistance and moreWillowTree upholds our core values in every aspect of our work. We promote safe and inclusive work environments and maintain a drug-free workplace. We celebrate our differences and provide equal employment opportunities to all team members and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Diverse teams build better products. We acknowledge that the tech industry especially lacks opportunity for those who are of non-traditional backgrounds and in underrepresented groups. In order to create the best products for everyone, we know that it's important for our team to reflect the diversity of our users, and we are committed to being the change we want to see.
