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Marketing Event Coordinator
3 meses atrás
We are seeking a proactive and detail-oriented Marketing Event Coordinator to join our team. This individual will be pivotal in ensuring the seamless execution of our events, from pre-event planning to post-event follow-up, including the design and coordination of all marketing materials.
Key Responsibilities:
Pre-Event Coordination:
- Collaborate with the marketing team to develop event concepts and themes.
- Source and secure event venues, vendors, and suppliers.
- Negotiate contracts and manage relationships with vendors.
- Coordinate logistics, including transportation, accommodations, and on-site event set-up.
- Ensure all necessary permits and insurance are in place.
- Create and manage detailed event timelines and checklists.
Vendor Management:
- Identify and sign up vendors suitable for each event.
- Maintain effective communication with vendors to ensure timely delivery of services.
- Ensure all vendor payments are processed promptly and accurately.
- Handle any vendor-related issues or disputes efficiently.
On-Site Event Coordination:
- Serve as the primary on-ground contact during events.
- Oversee event set-up, execution, and tear-down.
- Ensure all logistical aspects of the event run smoothly.
- Address any on-site issues or emergencies promptly.
Post-Event Coordination:
- Conduct post-event evaluations and collect feedback from attendees, vendors, and staff.
- Prepare event reports and provide insights for future improvements.
- Ensure all post-event follow-ups, including thank you notes and final payments, are completed.
Marketing Material Design:
- Design and produce all marketing materials and collaterals for the event, including brochures, flyers, banners, and signage.
- Coordinate with graphic designers and print vendors to ensure high-quality production of materials.
- Develop and manage the event’s landing page, ensuring it is informative, engaging, and user-friendly.
- Collaborate with the marketing team to create digital content and social media campaigns to promote the event.
Administrative Duties:
- Maintain organized records of all event-related documents.
- Assist with budget preparation and management.
- Collaborate with the marketing team on promotional activities and materials for events.
Qualifications:
Language Skills:
- Fluent in English, Spanish, and Portuguese (written and spoken).
Education:
- Bachelor's degree in Marketing, Event Management, Communications, or a related field preferred.
Experience:
- Proven experience in event planning and coordination.
- Experience managing vendor relationships and logistics.
- Experience in designing marketing materials and coordinating promotional activities.
Skills:
- Exceptional organizational and multitasking abilities.
- Strong negotiation and communication skills.
- Proficiency in event management software, graphic design tools, and Microsoft Office Suite.
- Ability to work under pressure and handle multiple events simultaneously.
Personal Attributes:
- High attention to detail.
- Strong problem-solving skills.
- Ability to work independently and as part of a team.
- Willingness to travel as required for events.
