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Administrative Assistant
Há 4 dias
Administrative assistant duties and responsibilities include providing administrative support and clerical support, including assistance to department staff as it pertains to client billing functions within the department.
**What You Will Do**:
- Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
- Ensures proper billing processes are followed, and accurate records are kept of department activities.
- Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
- Information verification (e.g., ensure accuracy of billing information, negotiated terms, purchase orders, client AP contacts) for complete invoice data entry.
- Monitoring customer accounts (e.g., ensure payments made on time, report on overdue accounts, etc.).
- Managing & Resolving billing discrepancies (e.g., investigate and resolve billing & invoicing errors, recommend process improvements to avoid future errors, etc.).
- May include collections activities.
- Utilizes various systems for tasks such as accounts receivable tracking, billing and record keeping. Including a proprietary scheduling & billing system, Oracle, and client AP processing platforms.
**What You Will Need**:
Education and Experience
- High School diploma or equivalent.
- 0‒2 years of previous related experience.
- English will be a differential
Knowledge, Skills, and Abilities
- Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
- Basic MS Office experience and spreadsheet creation (Excel).
- Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
- Excellent arithmetic abilities.
- Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
- Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.
**Reporting Relationships**:
Reports directly to a Surveyor III, Senior In Charge.
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