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Legal Operations Specialist

2 meses atrás

São Paulo, São Paulo, Brasil Indrive Tempo inteiro
{"title": "Legal Operations Specialist", "content": "Join Indrive's Legal Team

We're a high-tech company making a positive impact globally since 2013 by harnessing the power of innovative mobile technologies. Our cutting-edge solutions and dynamic work environment provide a unique opportunity for individuals to be part of a team changing lives for the better.

About the Role

This Legal Operations Specialist will focus on improving the efficiency and effectiveness of our legal department. If you're ready to support us with process optimization, vendor management, reporting, and contract follow-up, we're waiting for you.

Key Responsibilities
  • Develop, consolidate, and allocate the annual legal budget.
  • Coordinate with department heads to understand budgetary needs and constraints.
  • Track, analyze, and forecast legal expenses to ensure adherence to the budget and identify cost-saving opportunities.
  • Generate regular financial reports detailing budget performance and variances.
  • Work with the finance team to ensure alignment on budgetary matters, financial reporting, and necessary adjustments.
  • Vendor Management: Handle purchase requisitions in the ERP system, ensuring compliance with internal procedures and policies.
  • Negotiate and manage contracts with external legal service providers.
  • Oversee the onboarding of new vendors and ensure compliance with company policies and guidelines.
  • Work with external law firms and vendors to resolve billing discrepancies and improve billing processes.
  • Identify inefficiencies in current legal processes and recommend improvements.
  • Implement streamlined processes to enhance productivity, efficiency, and compliance.
  • Maintain and update legal knowledge management systems with current documentation and information.
  • Develop and maintain user-friendly templates, forms, and documents to facilitate legal operations.
  • Ensure the legal team has easy access to accurate and up-to-date resources and guidelines.
  • Promote best practices for knowledge sharing within the legal department.
  • Foster a positive and collaborative culture within the legal team through events and team-building activities.
  • Organize training and development programs for the legal team.
  • Support initiatives to enhance employee engagement and professional growth.
Requirements
  • Bachelor's or Master's degree in Legal, Finance, Business Administration, or a related field.
  • Conversational level of English (B2-C1).
  • Experience at least 2 years in a legal operations role or a similar operational capacity.
  • Strong knowledge of financial planning, budgeting, and forecasting.
  • Understanding of legal principles, practices, and terminology.
  • Familiarity with enterprise resource planning systems (e.g., NetSuite, SAP, Oracle).
  • Experience with legal technology software and tools (e.g., contract management systems, e-billing platforms, document automation tools, legal analytics tools).
  • Proficiency in Excel and other data analysis tools.
  • Maintain a high level of accuracy in managing legal documentation and processes.
  • Demonstrate strong problem-solving abilities.
What We Offer

Competitive salary range. Opportunity for advancement and upward mobility within the organization, allowing for increased levels of responsibility and growth within the company.

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