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Administrative Support Specialist
2 meses atrás
Job Summary
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wilh. Wilhelmsen Holding Asa. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.
Key Responsibilities
- Manage facility and maintenance suppliers to ensure the good order of the workplace.
- Request office administrative payments, such as electricity, rental, annual office taxes, water, telephone, internet, and others related to admin services.
- Manage contracts for telephones, security, cleaning, file storage, maintenance, and repairs, copy machines, mobile phones, fleet, uniform, courier services, and other related to administration.
- Support meetings and conferences, order lunches, stock beverages, and ensure IT equipment is available.
- Responsible for administrative duties associated with Company fleet, including billing, maintenance notification, ordering of vehicles, etc.
- Order office materials, supplies, and equipment as needed.
- Send information to employees with instructions, procedures, and administrative rules.
- Oversee the office site and request preventive and corrective maintenance.
Requirements
- Bachelor's degree, preferably in business administration or equivalent.
- Previous experience in facility services.
- Strong interpersonal skills, with the ability to communicate and cooperate with employees and managers at all levels of our organization.
- Advanced computer skills with emphasis on Microsoft Word, Excel, and PowerPoint.
- Good communication skills and command of the English language (oral and written).
- Ability to problem-solve and suggest effective solutions.
- High ethical standards.
- Ability to prioritize work to meet multiple deadlines.
What We Offer
By joining Wilh. Wilhelmsen Holding Asa, you will be part of an organization with a truly global footprint and be part of an international environment striving for the success of our customers. You will be working with continuously new challenges and be the front runner of finding new and efficient ways of working.
