Executive Assistant to Senior Leadership

Há 4 dias

São Paulo, São Paulo, Brasil World Bank Group Tempo inteiro

Job Summary

We are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Senior Director. The successful candidate will be responsible for ensuring the smooth operation of the Director's office and the entire department.

Key Responsibilities

  • Provide comprehensive administrative and support services to the Senior Director and the department.
  • Screen, prioritize, and channel inquiries and requests, ensuring timely attention and independent response when necessary.
  • Organize, coordinate, and implement significant tasks and projects, demonstrating ownership, accountability, and innovation.
  • Learn WBG administrative and policy guidelines, guiding others in complex scenarios.
  • Proficient in relevant technology and proactive in learning and implementing emerging systems.
  • Independently manage correspondence and ensure all background materials for meetings are available and deadlines are met.
  • Handle the Director's schedule, including meetings, functions, travel arrangements, and preparation of briefing materials.
  • Organizing department-wide events such as retreats, seminars, and conferences.
  • Assist the Director and Leadership team with document submissions for IFC Senior Management and the Board of Directors.
  • Maintain positive working relationships with an extensive network of contacts across various functions within the WBG.
  • Perform ad hoc duties as assigned by the Director.

Requirements

  • Bachelor's degree with at least 6 years of relevant experience in the field.
  • Strong organizational skills with the ability to prioritize tasks and deliver assignments on time.
  • Highly dependable and discreet, with proven experience handling confidential information.
  • Professional demeanor with a track record of service orientation and teamwork.
  • Proactive attitude with high adaptability, resourcefulness, and initiative.
  • Excellent administrative, office support, and organizational skills, with strong attention to detail.
  • Strong written and verbal communication skills in both English and Portuguese.
  • Proficiency in relevant computer software and WBG/IFC systems.
  • Willingness and ability to learn new systems and processes.

About the World Bank Group

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture, and educational background. All applications will be treated in the strictest confidence.

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