Executive Assistant

Há 2 dias


São Paulo, São Paulo, Brasil InterSystems Tempo inteiro

Job Summary:

The Executive Assistant will provide high-level administrative support to InterSystems' VPs, requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Calendar Management: Coordinate schedules, appointments, and meetings to ensure seamless execution.
  • Correspondence and Document Management: Prepare, edit, and distribute correspondence, reports, and documents with precision and discretion.
  • Travel Management: Arrange travel itineraries, book flights and accommodations, and ensure timely arrivals.
  • Expense Reimbursement Management: Process and reconcile expense reports, ensuring accuracy and compliance.
  • Project Scheduling and Monitoring: Coordinate project timelines, track progress, and provide regular updates.

Requirements:

  • Minimum 10 years of experience as a Senior Executive Assistant, with a proven track record of success in fast-paced environments.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with VPs, colleagues, and external partners.
  • Advanced IT skills, including proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
  • Ability to maintain confidentiality, exercise discretion, and protect the VP's time and interests.
  • Collaborative team player with a proactive approach to problem-solving and a commitment to excellence.

Education & Training:

Bachelor's Degree required.


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