Executive Assistant

**About the role**:

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- As Executive Assistant to the Managing Director for LATAM you will be responsible for the smooth day to day running of his office.
- Ensuring prompt and effective communication between the various business units the Managing Director.
- Provide extensive calendar management including organising regional/global Microsoft Teams and WebEx meetings, across various time zones, to assist with prioritisation and enable team activity and engagement.
- Organise monthly governance and quarterly country leadership meetings to ensure collaboration across the teams on a regular basis.
- Work with management to ensure all meetings are prioritised correctly, arranged and prepared for. Publish agendas, attend meetings and take notes/record action items to distribute to participants.
- Proactive forward planning of diaries to ensure travel plans and meetings are scheduled and updated and that any conflicts are resolved in a timely manner.
- Meeting and greeting visitors on Managing Director’s behalf in a professional manner. Provides secretarial/administrative support directly to executives, exercising confidentiality, tact and diplomacy;
- Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, tracks expenses, POs process, etc.
- Participates in the development and implementation of secretarial standards, policies and practices for the organization.
- Participate on sales calls being responsible for organizing meeting minutes, etc
- Process web expenses, for Managing Director, using online expense system.

**About you**:

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- Good understanding in Microsoft Office and other office productivity tools, particularly Word, Excel, PowerPoint, audio/video, etc. with aptitude to learn new software and systems.
- A proactive planner and thinker, well organised and methodical, able to identify inefficiencies/duplication.
- Well organised and accountable, creative problem-solving skills, ability to follow-through, complete analysis, prepare well in advance, as well as the ability to think ahead.
- A strong communicator (both written and oral), a good listener and a professional telephone manner. Confident ability to work with strong personalities and ‘manage up’ when required.
- A team player with a proven ability to prioritise workload and deadlines. Also, the ability to work autonomously.
- Approachable, trustworthy, positive, confident, fun and personable - ability to get up and go and talk to / liaise with anyone in the team. High level of personal integrity and able to handle confidential information with the utmost discretion.
- Be adaptable to an ever-changing work environment. Anticipate and identify potential problems in relation to issues arising, particularly when priorities can change at very short notice. Use own initiative to undertake action to minimise disruption.
- Shows resilience, resourcefulness and tenacity in the face of setbacks.
- Ability to hit the ground running.
- Accurate, attention to detail is key, efficient and reliable.
- Flexible with regards to hours worked and a can-do attitude.
- Experience as Executive Assistant is mandatory;
- Portuguese, English and Spanish skills are desirable.

**Additional information**:
The benefits of being Orange

Orange Business Brazil was certified as one of the best companies to work by the Great Place to Work Institute from 2012 to 2015. Since 2016, Orange has been awarded as the Top Employer Brazil. The comprehensive independent research revealed that the Company provides excellent employee conditions, nurtures and develops talent throughout all levels of the organization, and has demonstrated its leadership status in the HR environment, always striving to optimize its employment practices and to develop its employees. And since 2015, Brazil has been recognized by the Gender Equality & Diversity for European and International Standard Certification.

Because Orange Business Brazil hires the best people, we work hard to provide benefits that make their lives better, so we offer a comprehensive benefit program which features:
Medical plan

Dental plan

Life insurance

Meal allowance

Transportation allowance

Bonus plan

Gympass

Day care

Private pension fund

Birthday gift (day off)

Give a day, get a day (day off)

Maternity Leave (6 months)

Paternity Leave (15 days)

Orange Employee Solutions (psychological and legal assistance)

Shiatsu

Labor gymnastic

Teleworking Reimbursement

**Department**:
International Zone

Orange Business manages and integrates the complexity of international communications, freeing our customers to focus on the strategic initiatives that drive their business. Our extensive experience and knowledge in global communication solutions, together with our understanding of multinational business and local support in 166 countries and territories, ensure that our customers receive a consistent, global solution wherever they do busines