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Executive Assistant

3 meses atrás

São Paulo, São Paulo, Brasil Salesforce Tempo inteiro
Job Category

Corporate Functions

Job Details

About Salesforce
We're Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM.

Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way.

And, we empower you to be a Trailblazer, too — driving your performance and career growth, charting new paths, and improving the state of the world.

If you believe in business as the greatest platform for change and in companies doing well and doing good - you've come to the right place.


This position will be responsible for Flawless execution of administrative activities for several directors, to provide a strong, strategic partnership with the executive to improve day to day efficiency.


Core Responsibilities:

_Calendar Management:
_

  • Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off
- site meetings, one-on-one meetings, etc.

  • Take into consideration calendar priorities based on customer meetings, release cycles, fiscal calendars current projects, team needs and Dreamforce.
  • Travel booking and approvals.
  • Book appropriate domestic and international travel within SFDC travel policy taking into account travel Visas, costs and proper documentation.

_Expenses:
_

  • Submit accurate expense reports in a timely manner adhering to SFDC policy.
  • Event management:
  • Organization of quarterly meetings, volunteering events, offsites, etc.

_Additional Tasks:
_

  • Assist with food orders, luncheon planning, etc
  • Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
  • Increased knowledge of all internal policies and systems
  • Participate in planning and other business related meetings as requested.
  • Other administrative duties as requested.

Desired Required Skills/Experience _Soft Skills:
_**- Project management of intermediate complexity.

  • Use initiative and judgment within established guidelines.
  • Effectively interface with employees from other groups within Salesforce and senior executives inside and outside the company, and understands key players within all orgs.
  • Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
  • Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities.
  • Strong relationship management skills.
  • Agility and flexibility in response to changing priorities and needs.
  • Proven ability to manage projects, work under pressure and consistently make deadlines.
  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
  • Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.
  • Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
  • Handles confidential material with the utmost discretion.
  • Insure communications are clear, thorough, and specific, with attention to followthrough.
Accommodations

Posting Statement

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Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

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