Senior Financial Operations Manager

Há 7 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeFinancial Tempo inteiro R$70.000 - R$95.000
Billing and Financial Operations Specialist

The role of Billing and Financial Operations Specialist is crucial in managing the preparation and submission of financial draws and invoices for sponsored research projects. Ensuring compliance with sponsor requirements and federal regulations is a top priority.

Key Responsibilities:
  • Analyze financial data to support federal reporting and internal decision-making processes.
  • Prepare and submit accurate financial draws and invoices in accordance with sponsor and university requirements.
  • Reconcile invoice records against general ledger accounts monthly and resolve any discrepancies in coordination with the post-award team.
  • Provide assistance to post-award analysts with complex billing issues, funding adjustments, and documentation needs.
  • Generate monthly accounts receivable aging reports and analyze outstanding balances for follow-up action.
  • Lead efforts to clean up aging receivables and resolve documentation gaps across the sponsored portfolio.
  • Maintain and manage the university's central repository for all invoice backup documentation, ensuring audit-readiness.
  • Ensure that billing and collections processes are compliant with Uniform Guidance (2 CFR Part 200) and sponsor requirements.
Core Competencies:
  • A strong understanding of federal Uniform Guidance as it relates to invoicing and financial reporting.
  • Experience preparing federal financial draws and sponsor-specific invoicing.
  • Excellent attention to detail and financial reconciliation skills.
  • Knowledge of accounts receivable management and billing processes.
  • Ability to interpret award terms and conditions related to payment methods and billing schedules.
  • Strong leadership and communication skills with the ability to guide junior staff.
  • Proficiency in enterprise systems such as Workday and strong Excel/database skills.
  • Ability to manage priorities and multiple deadlines with accuracy and accountability.

This position plays a vital role in ensuring the smooth operation of financial transactions and maintaining strong relationships with sponsors and stakeholders. The ideal candidate will have excellent analytical and problem-solving skills, along with the ability to communicate effectively with various stakeholders.

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