Senior Executive Support Specialist

2 semanas atrás

Rio de Janeiro, Rio de Janeiro, Brasil TechnipFMC Tempo inteiro

Senior Executive Support Specialist

Location: Houston, TX, US

Employment Type: Employee

Work Arrangement: Hybrid

TechnipFMC is dedicated to fostering genuine transformation within the energy sector. Our goal is to construct a sustainable future through unwavering innovation and global teamwork – and we invite you to join us. You will become part of a culture that cherishes curiosity, expertise, and diverse perspectives, as well as inclusion and authenticity. Contribute your unique energy to our team of over 20,000 individuals worldwide, and embark on a rewarding, fulfilling, and diverse career path that can lead you anywhere you aspire to go.

Role Overview

The primary function of this position is to provide comprehensive administrative support to One Engineering Executives, encompassing travel arrangements, expense management, scheduling, meetings, and various other administrative responsibilities as required.

Key Responsibilities

  • Efficiently manage the calendars, appointments, and meetings of One Engineering Executives.
  • Draft and prepare correspondence, reports, presentations, and other intricate documents.
  • Assist executives in preparing for conferences and meetings, including the development of presentations and gathering necessary materials for client and management discussions.
  • Coordinate complex domestic and international travel arrangements, including itineraries, visas, and required documentation.
  • Effectively collaborate with Administrative Assistants in other regions/countries to ensure comprehensive travel arrangements.
  • Utilize independent judgment to make daily decisions with minimal oversight.
  • Handle sensitive and highly confidential information with discretion.
  • Serve as a liaison and facilitator within the organization.
  • Stay informed by reviewing professional literature and establishing professional networks.
  • Compile and analyze data, preparing reports and/or recommendations for executive-level personnel.
  • Maintain project tracking information (e.g., spreadsheets, calendars) to keep team members updated.

Qualifications

  • A minimum of five years of experience in an Executive Administrative role, preferably within a professional services environment.
  • High School diploma or equivalent; coursework from an accredited college/university is preferred.
  • Proficiency in Microsoft Office Suite applications, including Word, Excel, and PowerPoint (i.e., Macros/Pivot tables), with advanced Outlook skills.
  • Ability to proactively identify and troubleshoot issues, seek clarification, and know when to escalate matters.
  • Capable of prioritizing competing demands and deadlines, with a willingness to work overtime as necessary.
  • Understanding of Lean principles related to Obeyas, Help Chains, Processes, and their application in daily tasks.
  • A drive for continuous improvement and a willingness to introduce new ideas and tools to enhance organizational efficiency.

Essential Skills

  • Calendar Management
  • Conference Room Coordination
  • Document Preparation
  • Presentation Development
  • Travel Coordination
  • Word Processing

Commitment to Diversity

As a global leader in the energy sector, TechnipFMC is committed to fostering an inclusive and diverse environment. We promote diversity, equity, and inclusion by ensuring equal opportunities for individuals of all ages, races, ethnicities, religions, sexual orientations, gender identities, disabilities, and other diverse backgrounds. We celebrate your individuality and the unique contributions you bring to our culture.

Human Rights Commitment

TechnipFMC respects the rights and dignity of all individuals we engage with and upholds adherence to internationally recognized human rights principles throughout our value chain.

Discover more about TechnipFMC and explore additional open positions by visiting our Career Page.

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